WagePoint: Navigation Tutorial ✓

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It works in conjunction with WagePoint payroll and Xero accounting software.

This main dashboard serves as your primary management hub. At the top, you will see a list of all active employees, their current status showing whether they are clocked in or clocked out, their last recorded location, and their most recent clock in time.

Here you can manually clock in an employee by clicking Clock in next to their name if required.

Any pending time off requests requests will appear here for personal days, vacation, or sick leave. Click to view all.

Timesheet requests are submitted by employees who need to add, edit, or adjust a recorded shift. Click to view all and review.

Located in the lefthand navigation column. The default view is "Schedule View."

A horizontal, hour by hour shift comparison view. If you select Timeline view, remember to scroll horizontally to view shift blocks across the day.

A vertical, non-visual chronological list style view of employees and shift organized by day.

Delete shifts allows you to clear shifts by individual employee, by group, or by specific date ranges.

Schedules can be copied forward for individuals or the entire team using Copy Shifts. Options include overwriting existing events and including open shifts.

Open shifts are unassigned shifts that staff can claim via their app for extra hours or available optional or required support shifts.

Employees are listed alphabetically along the left side of the scheduler grid. Accounting Admin is listed here but not in use.

Click the plus icon on any date block in an employee's row to add a new shift.

Select type, location, job role, and enter start and end times for the shift. Check 'Ends next day' for shifts ending after midnight.

Expand the options menu to create repeating shifts for specific days of the week, repeating weekly, monthly, or annually.

To edit an existing shift, click the pencil icon in its shift block

Change start or end times, roles, or change repeating settings. Click save.

Click the garbage can icon to delete a shift.

When deleting a shift, choose between deleting only this specific event or deleting this event and all future repeating events. Avoid deleting all events to preserve accurate past scheduling history.

Click the left and right arrows to navigate forward or back a week. Click the "Today" button at anytime to return to the current week.

You can also use the Group By filter to sort employees by job role to ensure all shifts and departments are properly covered.

Unpublished (edited or new) shifts are displayed with a white background and green outline indicating that the change is not finalized and public yet. Helpful while making bulk changes.

Once your schedule adjustments are complete, click the Publish button. You can choose whether to send an automated notification to the affected employees. Once published, the shift block will turn solid green, confirming that it is live and visible to staff.

Employees can only see their assigned shifts via the mobile app or kiosk, not the full schedule.

This opens the Timesheets two point zero interface, which defaults to the current pay period running Sunday to Saturday.

All Timesheets displays current shift data for the selected pay period. You can use the date arrows to review past periods to see all employees who worked.

Switch to Approved timesheets tab to view historical approved time records.

On the All Timesheets view, you can review the Pay Period Summary. This section displays total jobs worked, total regular hours, overtime, double time, and recorded time off.

To add time off, select the employee, select the leave type such as sick or vacation, choose the dates and start time, and specify whether the hours should be deducted from their accrued balance.

To add a missed shift, click Add Shift, select the employee, enter the start and end times, assign the job role and location, and add any explanatory notes.

This screen consolidates all pending shift requests, edit or delete requests, and time off requests submitted by employees. Management can review, approve, or deny each request from this dashboard.

This view provides a visual comparison of scheduled hours versus actual worked hours for the team across any selected date range.

Scheduled shifts appear in green, while actual worked hours appear in blue. Viewing previous pay periods on this timeline provides a clear visual check for early clock ins, late clock outs, or unexcused absences.

This page displays all active employee profiles.

Clicking on an employee profile allows you to manage their account settings. Set their kiosk PIN, assign their system role, permitted job roles, primary work location, department, meal break plans, sick leave accruals, and vacation pay rules.

See our "Time by Wagepoint, Adding an new employee" Tutorial.

This section allows management to create, edit, and assign job roles, such as delivery driver, inventory, prep cook, server bartender, and support staff. Multiple jobs can be assigned to a single employee profile and multiple employees can be assigned to one job title. 

Here you can view and organize our operational units, including Administration, Front of House, and Kitchen.

Our venue operates under a single location profile named Dash/(-) to keep schedule displays clean and scannable.

This page displays all assigned staff members, geographic map boundaries, and location specific schedules. The embedded map defines the geofence radius for clocking in, ensuring employees are physically on site when using the mobile app to clock in or out.

Navigate to the bottom of the left hand menu and select Settings. This panel contains administrative controls for system preferences:

This menu displays integration links to our main Wagepoint payroll account and corporate payroll ID.

This menu displays system default settings. Our account uses English, a twelve hour clock format, decimal hour calculations, and a pay period cycle starting on Sunday following the standard calendar year.

This menu allows configuring geofencing controls and automated clock in reminders for staff.

Here we’ve defined standard operating hours from eight am to eleven fifty nine pm, standard eight hour shift lengths, and rules for recording overnight shifts under the day the shift began.

This menu displays employee control feature access. Our system restricts employees from editing timesheets, clocking in early, or logging in through web browsers.

In the event that a User is added as a manager, here we can restrict or allow managing people, schedules, and timesheets, corporate settings, job creation, and department management.